Transport for London (TfL) is one of the most iconic integrated transport authorities in the world. The roundel is a globally recognised image. We challenge ourselves to be at the forefront of technological innovation. We support a green policy to ensure we reduce waste and carbon in everything we do. Within TfL, the Procurement & Commercial (P&C) Team plays an integral role in delivering the above strategies, amongst others, helping to maintain this reputation.
It’s an exciting time at TFL we have procurement and contract management roles across a range of Programmes, detailed below. The opportunities will take on these challenges to deliver value for money and the right outcomes for TfL and ultimately for those that live, work, and visit London.
With vacancies across multiple departments that support a diverse portfolio of Projects and initiatives. Now is a great time to join our inclusive organisation and take the next step in your procurement and commercial career.
About the Team
From mission critical systems that govern the movement of trains, digital information and payment systems across London, asset refurbishment or enhancement or customer movement, P&C plays a key role in delivering all aspects of Transport for London’s obligations. It is our responsibility to plan, strategize and procure and manage every essential component that TfL needs to deliver the millions of journeys that take place on our network each day.
With responsibility for the significant £6bn+ spend that is needed to keep London moving, the commercial activity P&C drive, ensures we get the best return on investment and deliver outstanding long-term value.
The Roles
Infrastructure
These Assistant Commercial / Procurement Manager roles support the Infrastructure part of Operations. A fast paced and dynamic area. Infrastructure is responsible for a diverse portfolio of categories, from Lifts and Escalators, Signals, Power and Cooling, Asset Resilience, and minor civils. A great area for a capable individual to develop their skills and knowledge whilst delivering capital and maintenance projects and driving value for money for TfL.
Rail and Sponsored Services
This is a wonderful opportunity to join the Outsourced Operations team that owns the end to end sourcing and contract management processes for a broad portfolio including London Cable Car, Woolwich Ferry, London River Services, Bus Stops and Shelters and Micro-mobility (Santander Cycle-Hire Scheme, E-scooters).
To succeed in this role the job holder will need to collaborate effectively with procurement and delivery colleagues to identify best value opportunities. Where the roles require, will apply compliant and best practice procurement processes.
Key Accountabilities
The roles may entail pre and post contract or be solely post contract, the list below covers both aspects.
• Collate Stakeholder requirements and specifications source data and intelligence about suppliers, market sectors and contractual commitments for the development of the Procurement pipeline Develop procurement strategies and specific procurement plans, in support of a defined assets or delivery area. • Entering/reviewing/updating the Contract Register/Pipeline. Utilising the Power BI suite of reporting for error and validity of entries made in the pipeline against forecasting and actual spending. • Performance/audit and accrual reporting each period. • Analysis of variations working with the internal client for requirement and challenging the Contractor for optimum value for money/savings against programme and scope. • Assessment of Application for payments. • Collate contract data to enable updates to forecast of external expenditure. • Assess actual expenditure, variances, value of work done, accruals, commitments, variations, etc., to enable accurate periodic financial reporting and recommend payment • Assess contractors’ periodic payment applications and propose appropriate adjustments are made to reflect VOWD, contract pricing and contractual terms for delivery and performance, and recommend actions • Prepare documents and reports in support of contract administration and maintain records of all contract transactions, including instructions, variations, payments and general correspondence. • Analysis of final account submission at each financial year-end • Utilise e-procurement tools, templates and standard forms of contract, to maximise the efficiency and control of the procurement process and to support the fair evaluation of responses from the bidding suppliers. • Planning, delivering and managing all procurement activities to deliver contracts and frameworks for works, goods and services contracts. Including prequalification, tender and negotiation of contracts and contact award recommendations using procurement processes and systems. • Supporting the delivery of organisational and personal development programmes. • Plan and engage with users to understand contract specifications and with suppliers to develop a profile of delivery capability · • Build into contract & framework developments TfL's sustainable procurement obligations and preferences, including assurance of procurement authority level adherence
Skills, Knowledge & Experience
Skills:
• Procurement Management – Ability to plan, deliver and manage all procurement activities to deliver contracts and frameworks - (Desirable) • Contract Management - Has a good understanding of a range of different forms of contract and the components required to form a contract package and the interrelationship between these elements - (Desirable) • Listening skills, tact and diplomacy, and the ability to manage stakeholders - (Essential) • Stakeholder and supplier relationship skills - (Desirable) • Good level of numeracy and data analysis skills - (Essential) • Communicate effectively, both orally and in writing, with people within and outside the organisation. Influence people across the organisation and outside - (Essential)
Knowledge:
• Able to produce estimates for schemes and able to deliver construction cost analyses - (Essential) • Knowledge of JCT, ICE and NEC forms and ability to manage contract administration - (Desirable) • Ability to plan and deliver cost management - (Essential) • Detailed knowledge and understanding of current domestic and EU legislative requirements and proven experience in applying these to day-to-day procurement activities and documentation – (Desirable) • Computer literate and experienced in use of standard spreadsheet and WP software packages. – (Essential)
Experience:
• Experience with how the various commercial activities interrelate and are applied to major work streams, projects and programmes. (Essential) • Previous experience of working within the EU Regulations for public sector and utilities procurement (desirable) • Hold or be working towards membership of The Royal Institute of Chartered Surveyors (FRICS/MRICS) or The Chartered Institute of Procurement & Supply (CIPS) or equivalent professional qualifications - (Desirable)
Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.
Application Process
Please apply using your CV, a cover letter is optional. Word format or PDF is preferred and please do not include any photographs or images to avoid technical issues with your application. Think carefully about the skills, knowledge and experience in the advert and cover this in your CV. Word format is preferred, but please do not include any photographs or images.
Assessment Process and Key Dates
The closing date for applications is Friday, 17th January 2025 Interviews will take place from the Week Commencing 20th January 2025
Flexible Working
We recognise that supporting our colleagues to work flexibly has a positive impact, considering business needs we have several options including Part-time working, Job share, Compressed hours, and Staggered hours.
Benefits
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:
• Final salary pension scheme • Free travel for you on the TfL network • Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home to work or 75% reimbursement on a 28-day flexi ticket • 30 days annual leave plus public and bank holidays • TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow • Private healthcare discounted scheme (optional) • Tax-efficient cycle-to-work programme • Retail, health, leisure and travel offers • Discounted Eurostar travel
